STEP 1
Build the Ideal Candidate Profile
To find the best person for the role, you need to understand what the role involves. You can complete this with the hiring manager to define the role, its contribution, and the skills needed.
How To Hire A Data Entry Clerk
Admin & OfficeComplete with job descriptions, skill profiles, and interview templates. Use this Data Entry Clerk hiring guide to help you make the right decisions, fast.
DATA ENTRY CLERK RECRUITMENT GUIDE
What does a Data Entry Clerk do?
A Data Entry Clerk is responsible for entering data from different sources, usually in paper formats, to an electronic format, in a computer system, for processing and management. They can do this manually by typing the information, or by scanning the documents.
Day to day tasks of a Data Entry Clerk
- Create spreadsheets to build a database of information.
- Manually type information from a hard copy document to the system or the database.
- Update information in the system or the database.
- Organise the information in the system.
- Verify outdated information and ensure to change the data into the updated one.
- Ensure consistent backing up of data for security purposes.
- Organise and maintain the hard copies of the documents.
- Type information quickly but efficiently.
DATA ENTRY CLERK DEFINITION
A Data Entry Clerk’s primary responsibility is to provide administrative support, specifically entering data from a hard copy source to the digital system or database. Because of this, a Data Entry Clerk should have excellent typing skills–they can type fast and accurately.
HIRING PROCESS
Data Entry Clerk Hiring Process
STEP 2
Write A Job Description Based On Skills
Once you understand the requirements for the role, you’ll need to understand the skills for success. You can then write an effective job description to promote your role.
STEP 3
Selecting The Ideal Candidate
See which applicants have the right skills for the role. Send all your applicants a Vervoe skills assessment from the expert library, or customize one for your organization.
STEP 4
Interview Top Performers
Your skills assessment results will identify top performers. Focus your time on interviewing those that have met or exceeded your requirements. Assessment results will also help guide which skill areas to focus on in the interview.
STEP 5
Making An Offer
Once you assess your candidates against these skills, you’re ready to offer the top performer(s). You should base your offer on the value that the candidate would bring to your team and your business as a whole. It is also important to ensure your compensation and benefits packages are competitive in the industry and help you attract and retain the top talent.
BUILD THE IDEAL CANDIDATE PROFILE
Skills needed for a Data Entry Clerk
A Data Entry Clerk should have excellent typing skills. They should be able to type as many words per minute and do it accurately. They should also be very keen on details as they will be working on a lot of data.
- Typing
- Following Directions
- Attention to Detail
WRITE A JOB DESCRIPTION BASED ON SKILLS
How to write a Data Entry Clerk job description
Once you’ve determined the skills required for the role, you can write the job description to advertise for your position. Here’s what to include in your Data Entry Clerk job description:
- Job Title
- What position are you hiring for?
- Summary
- What makes your company unique? What would it be like to work for you?
- Responsibilities
- An overview of the role’s day-to-day activities, and how the position contributes to the organization
- Requirements
- Skills a candidate must have to perform the job successfully
- Benefits
- Details of compensation, benefits, and any perks on offer
SELECTING THE IDEAL CANDIDATE
Sample skill tests for a Data Entry Clerk
Create a free account today to access the full assessment and more from our library
Question 1
TypingQuestion Type: Document
Please retype the poem that is on the word doc below, ensuring the correct grammar, spelling, punctuation etc.
Question 2
Following DirectionsQuestion Type: Text
A prime number is a number that is divisible only by itself and 1 and that is not a product of two smaller natural numbers. Give a list of prime numbers under 50 without the digit “3”.
Question 3
Attention to DetailQuestion Type: Text
How would you rate your ability to follow directions/instructions both verbally and written? Provide an example of when you have implemented this skill.
INTERVIEW TOP PERFORMERS
How to interview a Data Entry Clerk
Once your Vervoe skills assessment has surfaced the most qualified people for your open role, you can focus on interviewing these candidates. The interview should focus on any skills that require development that were highlighted from the skills assessment.
Now you know that candidates can do the job, the interview becomes more of a relationship building exercise where you can get to know the candidate on a more personal level, understand their motivations, and how they would fit in with the team.
MAKING AN OFFER
How much does it cost to hire a Data Entry Clerk?
The US average for a Data Entry Clerk is $35,321 according to Payscale.com. Glassdoor.com meanwhile reports it at $32,407. The highest salary reported for a Data Entry Clerk is at $125,000, but it depends on the skill, experience, and location. The lowest salary recorded is at $25,000.
United States
Data Entry Clerks’ average salaries in the United States range from $32,000 - 35,000 (USD). The salaries vary depending on the years of experience in the profession, additional skills, and the location.
Source: Source: Payscale.com, Glassdoor.com
United Kingdom
Data Entry Clerks’ average salaries in the United Kingdom range from £18,000 - £24,000 (GBP). These figures depend on the years of experience in the field, additional skills, and the location.
Source: Source: Glassdoor.com, Payscale.com
Australia
Data Entry Clerks’ average salaries in Australia range from $48,000 - $58,000 (AUD). The salaries usually depend on the year of experience in the profession, additional skills, and the location.
Source: Source: Talent.com, Payscale.com