How To Hire An Office Manager

Complete with job descriptions, skill profiles, and interview templates. Use this Office Manager hiring guide to help you make the right decisions, fast.

Office Manager Recruitment Guide

What does a Office Manager do?

An Office Manager is generally responsible for ensuring the office is operating smoothly and that the administrative support team is working efficiently. They are also often responsible for supervising administrative and human resources staff.

Day to day tasks of a Office Manager

Skills assessment

Office Manager definition

An Office Manager’s primary responsibility is to monitor the general operations in the office and make sure that everything is running smoothly and manage any administration staff. Some of the tasks involved are attending to visitors, monitoring phone calls, monitoring office supply inventory, and general supervision of all staff members. Because of these, they require leadership and good communication skills.

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HIRING PROCESS

Office Manager Hiring Process

Step 1: Understand the role
Step 2: Source Applicants
Step 3: Skills Assessment
Step 4: Interview
Step 5: Hire

Build the Ideal Candidate Profile​

To find the best person for the role, you need to understand what the role involves. You can complete this with the hiring manager to define the role, its contribution, and the skills needed.

Write A Job Description Based On Skills

Once you understand the requirements for the role, you’ll need to understand the skills for success. You can then write an effective job description to promote your role.

Selecting The Ideal Candidate

See which applicants have the right skills for the role. Send all your applicants a Vervoe skills assessment from the expert library, or customize one for your organization.

Interview Top Performers

Your skills assessment results will identify top performers. Focus your time on interviewing those that have met or exceeded your requirements. Assessment results will also help guide which skill areas to focus on in the interview.

Making An Offer

Once you assess your candidates against these skills, you’re ready to offer the top performer(s). You should base your offer on the value that the candidate would bring to your team and your business as a whole. It is also important to ensure your compensation and benefits packages are competitive in the industry and help you attract and retain the top talent.
Build the ideal candidate profile

Skills needed for a Office Manager

An Office Manager must be customer-focused as he will cater to external clients and even internal ones (management, colleagues, and staff from other departments). Running the office operations smoothly will enable the other departments to perform their jobs efficiently as each one of the units in an office is interconnected with another.

Pro Tip

For managerial roles, you may receive less applications compared to entry-level positions. You may provide specific details about the skills and qualifications required so that applicants can know if they are fit. You can also mention some perks and benefits of working for your company and the importance of the role in the success of the company.

WRITE A JOB DESCRIPTION BASED ON SKILLS

How to write a Office Manager job description

Once you’ve determined the skills required for the role, you can write the job description to advertise for your position. Here’s what to include in your Office Manager job description:

Job Title: What position are you hiring for?

Summary: What makes your company unique? What would it be like to work for you?

Responsibilities: An overview of the role’s day-to-day activities, and how the position contributes to the organization

Requirements: Skills a candidate must have to perform the job successfully

Benefits: Details of compensation, benefits, and any perks on offer

Pro Tip

In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, an Office Manager must have excellent multitasking skills, but it would also be nice to have experience in basic accounting and HR processes.

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SELECTING THE IDEAL CANDIDATE

Sample skill tests for a Office Manager

Create a free account today to access the full assessment and more from our library

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Question 1

Assertiveness

Question Type: Text

Being assertive means being able to stand up for your own or other people’s rights in a calm and positive way, without being either aggressive or passively accepting ‘wrong’.

Assertive individuals are able to get their point across without upsetting others or becoming upset themselves.

Explain a situation you have been in where you have had to demonstrate assertiveness, how did you feel, act, what did you do?

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Question 2

Communication

Question Type: Video

Describe a technical problem you dealt with at your previous company.
How did you resolve it?

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Question 3

Adaptable

Question Type: Text

The organization has recently changed the way that it processes expenses which requires a new system. You don’t agree with the change but you have been allocated responsibility to implement it across the business.
Outline your process for doing this implementation.

INTERVIEW TOP PERFORMERS

How to interview a Office Manager

Once your Vervoe skills assessment has surfaced the most qualified people for your open role, you can focus on interviewing these candidates. The interview should focus on any skills that require development that were highlighted from the skills assessment.

Now you know that candidates can do the job, the interview becomes more of a relationship building exercise where you can get to know the candidate on a more personal level, understand their motivations, and how they would fit in with the team.

Making An Offer

How much does it cost to hire a Office Manager?

The US average for an Office Manager is $61,831 according to Glassdoor.com, while Salary.com reports it at $78,936. The lowest salary reported is at $42,000, and the highest is at $128,000. Some companies can offer additional pay, depending on the nature of the business, through performance or cash bonus, incentives, or profit sharing.

Office Manager Salary United States

Office Manager salaries in the United States range from $42,000 – $128,000. The average falls between $61,000 – $78,000. Salaries can vary depending on the education, years of experience, additional skills, and the location.

Office Manager Salary United Kingdom

Office Manager salaries in the United Kingdom range from £19,000 – £47,000 (GBP). The average falls between £25,000 – £31,000 (GBP). Salaries can vary depending on the education, years of experience, additional skills, and the location.

Office Manager Salary Australia

Office Manager salaries in Australia range from $49,000 – $132,000 (AUD). The average falls between $63,000 – $85,000 (AUD). Salaries can vary depending on the education, years of experience, additional skills, and the location.