Office Coordinator
Complete with job descriptions, skill profiles, and interview templates. Use this Office Coordinator hiring guide to help you make the right decisions, fast.
HOW TO HIRE A Office Coordinator
What does a Office Coordinator do?
An Office Coordinator oversees completion of administrative tasks in an office and supports staff with supplies, or other correspondences needed.
Day to day tasks of a Office Coordinator
- Attend phone calls and answer inquiries or concerns.
- Ensure office tools and other equipment are ready for use when there is a meeting or activity.
- File and sort any paperwork of employees and any relating to projects in the office.
- Receive any correspondence and ensure to distribute it accordingly.
- Receive and welcome guests and visitors.
- Oversee inventory of office supplies.
Office Coordinator definition
An Office Coordinator’s primary responsibility is to oversee the operations of the administrative duties and offer organizational support when needed. Because of this, they require skills that will enable them to relate well with staff in ensuring that office duties are accomplished on time.
HIRING PROCESS
Office Coordinator Hiring Process
Build the ideal candidate profile
Skills needed for a Office Coordinator
An Office Coordinator must have good organizational and communication skills. Because they will encounter a variety of administrative tasks, an Office Coordinator must know how and which tasks to prioritize to ensure efficient operations in the office.
- Multitasking
- Organization
- Communication
Pro Tip
For entry-level roles, you may receive more applications compared to a senior-level role. Make sure to emphasize the skills and qualifications required for the position, and you can highlight the perks and benefits of working for the company so that applicants can know if they are a good fit for the position.
WRITE A JOB DESCRIPTION BASED ON SKILLS
How to write a Office Coordinator job description
Once you’ve determined the skills required for the role, you can write the job description to advertise for your position. Here’s what to include in your Office Coordinator job description:
Job Title: What position are you hiring for?
Summary: What makes your company unique? What would it be like to work for you?
Responsibilities: An overview of the role’s day-to-day activities, and how the position contributes to the organization
Requirements: Skills a candidate must have to perform the job successfully
Benefits: Details of compensation, benefits, and any perks on offer
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, an Office Coordinator must be a good multitasker and organized, but it would also be nice to have project management experience.
SELECTING THE IDEAL CANDIDATE
Sample skill tests for a Office Coordinator
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Question 1
Organization
Question Type: Text
Tell us about a time when you saw an opportunity to improve/create a process.
Describe what it was and what you did.
Question 2
Communication
Question Type: Video
It’s your first day at your new job. At the Monday morning meeting, you are asked to introduce yourself to the rest of the team, including the Director who is sitting in on the meeting.
Please record and upload a video of yourself doing this.
Question 3
Multitasking
Question Type: Text
You are in the middle of a task and your CEO has asked you to assist them immediately with something else.
What do you do?
INTERVIEW TOP PERFORMERS
How to interview a Office Coordinator
Once your Vervoe skills assessment has surfaced the most qualified people for your open role, you can focus on interviewing these candidates. The interview should focus on any skills that require development that were highlighted from the skills assessment.
Now you know that candidates can do the job, the interview becomes more of a relationship building exercise where you can get to know the candidate on a more personal level, understand their motivations, and how they would fit in with the team.
Making An Offer
How much does it cost to hire a Office Coordinator?
The US average for an Office Coordinator is $62,799 according to Glassdoor.com, while Payscale.com reports it at $45,354. The lowest salary reported is at $33,000, and the highest is at $150,000. Compensation packages differ depending on the company or the nature of the business. Some companies can offer additional pay through cash bonus, performance bonus, or profit sharing.
Office Coordinator Salary United States
Office Coordinator salaries in the United States range from $33,000 – $150,000. The average falls between $45,000 – $62,000. Salaries can still vary depending on factors including education, years of experience, and the location.
Source: Glassdoor.com; Payscale.com
Office Coordinator Salary United Kingdom
Office Coordinator salaries in the United States range from £17,000 – £32,000 (GBP). The average falls between £23,000 – £24,000 (GBP). Salaries can still vary depending on factors including education, years of experience, and the location.
Source: Glassdoor.com; Payscale.com
Office Coordinator Salary Australia
Office Coordinator salaries in the United States range from $44,000 – $102,000 (AUD). The average falls between $59,000 – $77,000 (AUD). Salaries can still vary depending on factors including education, years of experience, and the location.
Source: Payscale.com; Talent.com
