Data Entry Clerk
Use this comprehensive Data Entry Clerk job description to help you attract candidates with the right skills to perform in your business. This job description template is optimized for easy posting to online job boards or career pages.
How To Write A Data Entry Clerk Job Description
Summary:
- Why is the role being filled?
- How does this role fit into the organization and the team?
- What makes your company unique?
- What would it be like to work for your company?
Requirements:
- What technical skills are needed for this role?
- Which soft skills are applicable for this role?
- What are the nice-to-have experiences of your ideal candidate?
- Include availability preferences in this section
Responsibilities:
- What are the key deliverables for this role?
- What does the day-to-day of this role look like?
Benefits:
- Compensation & bonuses
- Employee benefits & perks
- Ongoing training benefits
To find the best person for the role, you need to understand what the role involves. Before creating a Data Entry Clerk job description, we recommend building your ideal Data Entry Clerk Skills Profile. You can complete this skills profile with the hiring manager to define the role, contribution, and skills needed. Here are some examples of skills to include in your Data Entry Clerk job description:
Attention to Detail
Following Directions
Typing
Data Entry Clerk Job Description
Are you a meticulous Data Entry Clerk who thrives on maintaining records accurately?
Data Entry Clerk Job Description Summary
Our company is seeking a Data Entry Clerk to be responsible for entering data on our database and systems. All our data will be coming from hard copies of documents and you should be able to type quickly and at the same time, accurately, as you will be working on a large number of documents. You should have a high attention to detail to ensure there are no mistakes with highly sensitive and important documents.
About Your Company
[Insert 3-4 sentences summarizing what your company does. Share your mission, vision, and a little bit about your product or service.]
Data Entry Clerk Job Responsibilities
- Manually type information quickly and accurately.
- Create and maintain a spreadsheet database of information.
- Transfer information from the hard copy source to a digital database or a computerized system.
- Update outdated information in the database.
- Operate most common office equipment like scanner, printer, photocopying machine, and the likes.
- Provide data entry support to other departments as needed.
- Consistently back up data for security purposes.
- [Add or delete details about the role where necessary]
Data Entry Clerk Job Requirements
- Must be organized and knowledgeable on correct spelling, grammar, and punctuation.
- Proficient in using Microsoft Office programs or similar.
- Must be experienced in using common office equipment such as scanner, printer, photocopying machine, and fax machine.
- Must have excellent typing speed and accuracy.
- Outstanding attention to detail.
- [Add or delete details about the role where necessary]
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, a Data Entry Clerk must have fast typing skills, but it is also nice to be proficient in Excel.
Data Entry Clerk Benefits
- [List all of your company’s core benefits here]
- [This list might include health insurance, 401k matching, wellness or commuter reimbursements, and parental leave policies]
- [It also might mention nice perks like the office’s location, your dog-friendly environment, a flexible vacation policy, or meals provided]
- [Consider mentioning industry-specific benefits]
Pro Tip
Ensure that the entire recruitment process, from the job description to assessment to interview, reiterate your company vision and values. This will help you identify the right people for the role, and applicants will know whether your company is the right fit for them.
