Administrative Clerk
Use this comprehensive Administrative Clerk job description to help you attract candidates with the right skills to perform in your business. This job description template is optimized for easy posting to online job boards or career pages.
How To Write A Administrative Clerk Job Description
Summary:
- Why is the role being filled?
- How does this role fit into the organization and the team?
- What makes your company unique?
- What would it be like to work for your company?
Requirements:
- What technical skills are needed for this role?
- Which soft skills are applicable for this role?
- What are the nice-to-have experiences of your ideal candidate?
- Include availability preferences in this section
Responsibilities:
- What are the key deliverables for this role?
- What does the day-to-day of this role look like?
Benefits:
- Compensation & bonuses
- Employee benefits & perks
- Ongoing training benefits
To find the best person for the role, you need to understand what the role involves. Before creating an Administrative Clerk job description, we recommend building your ideal Administrative Clerk Skills Profile. You can complete this skills profile with the hiring manager to define the role, contribution, and skills needed. Here are some examples of skills to include in your Administrative Clerk job description:
Initiative
Communication
Attention to Detail
Administrative Clerk Job Description
Are you a detail-oriented Administrative Clerk who is proficient in assisting in business operations?
Administrative Clerk Job Description Summary
Our company is seeking an Administrative Clerk to do clerical support tasks for office operations. We’re looking for someone who is very proficient in most common clerical tasks such as, but not limited to, taking phone calls, typing data into a system, writing notes, and filing documents or other paperwork. You must be detail-oriented as you will work on most repetitive tasks that require a high level of accuracy. You must also be a good communicator as you will be working closely with other staff and colleagues from other departments as well as external stakeholders. It is also an advantage if you are familiar with basic payroll and accounting processes.
About Your Company
[Insert 3-4 sentences summarizing what your company does. Share your mission, vision, and a little bit about your product or service.]
Administrative Clerk Job Responsibilities
- Keep track of office supplies and maintenance of office equipment.
- Write or rewrite minutes of the meeting.
- Transcribe recordings as needed.
- Answer telephone calls; receive mails or deliveries; distribute correspondences in the office.
- Help with bookkeeping tasks.
- Assist in timekeeping or in payroll by doing the encoding and filing of documents.
- Prepare mails or other letters to be sent to clients.
- [Add or delete details about the role where necessary]
Administrative Clerk Job Requirements
- Able to multitask.
- Sufficient experience in a clerical position.
- Strong knowledge of MS Office and office tools and equipment.
- Knowledgeable in most office procedures including payroll, timekeeping, and billing.
- Excellent communication and organizational skills.
- [Add or delete details about the role where necessary]
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, an Administrative Clerk must have excellent attention to details and can work with minimal supervision, but it is also nice to have Asana experience.
Administrative Clerk Benefits
- [List all of your company’s core benefits here]
- [This list might include health insurance, 401k matching, wellness or commuter reimbursements, and parental leave policies]
- [It also might mention nice perks like the office’s location, your dog-friendly environment, a flexible vacation policy, or meals provided]
- [Consider mentioning industry-specific benefits]
Pro Tip
Ensure that the entire recruitment process, from the job description to assessment to interview, reiterate your company vision and values. This will help you identify the right people for the role, and applicants will know whether your company is the right fit for them.
