Office Coordinator
Use this comprehensive Office Coordinator job description to help you attract candidates with the right skills to perform in your business. This job description template is optimized for easy posting to online job boards or career pages.
How To Write A Office Coordinator Job Description
Summary:
- Why is the role being filled?
- How does this role fit into the organization and the team?
- What makes your company unique?
- What would it be like to work for your company?
Requirements:
- What technical skills are needed for this role?
- Which soft skills are applicable for this role?
- What are the nice-to-have experiences of your ideal candidate?
- Include availability preferences in this section
Responsibilities:
- What are the key deliverables for this role?
- What does the day-to-day of this role look like?
Benefits:
- Compensation & bonuses
- Employee benefits & perks
- Ongoing training benefits
To find the best person for the role, you need to understand what the role involves. Before creating an Office Coordinator job description, we recommend building your ideal Office Coordinator Skills Profile. You can complete this skills profile with the hiring manager to define the role, contribution, and skills needed. Here are some examples of skills to include in your Office Coordinator job description:
Multitasking
Communication
Organization
Office Coordinator Job Description
Are you an organized Office Coordinator who is committed to ensuring administrative tasks in the office are completed on time?
Office Coordinator Job Description Summary
Our company is seeking an Office Coordinator to ensure that the administrative tasks in the office are accomplished on time, and to provide clerical support to our employees. We’re looking for someone who is proficient in most administrative duties as you will monitor and oversee the staff doing them. You must also be amenable to performing such tasks when needed. You will also work closely with the staff in ensuring that they have the supplies they need or that the tools and equipment are working properly.
About Your Company
[Insert 3-4 sentences summarizing what your company does. Share your mission, vision, and a little bit about your product or service.]
Office Coordinator Job Responsibilities
- Attend phone calls and answer inquiries or concerns.
- File and sort any paperwork of employees and any relating to projects in the office.
- Ensure office tools and other equipment are ready for use when there is a meeting or activity.
- Receive any correspondence and ensure to distribute it accordingly.
- Oversee inventory of office supplies.
- Receive and welcome guests and visitors.
- [Add or delete details about the role where necessary]
[Read more: What does a Office Coordinator do?]
Office Coordinator Job Requirements
- Able to work efficiently even under pressure.
- Sufficient experience working in an administrative role.
- Proficient in MS Office and in most common office equipment including printer, scanner, fax machine, projector, and copy machine.
- Excellent communication and organizational skills.
- Able to multitask.
- [Add or delete details about the role where necessary]
[Read more: How to hire a Office Coordinator]
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, an Office Coordinator must be a good multitasker and organized, but it would also be nice to have project management experience.
Office Coordinator Benefits
- [List all of your company’s core benefits here]
- [This list might include health insurance, 401k matching, wellness or commuter reimbursements, and parental leave policies]
- [It also might mention nice perks like the office’s location, your dog-friendly environment, a flexible vacation policy, or meals provided]
- [Consider mentioning industry-specific benefits]
[Read more: How much does it cost to hire a Office Coordinator?]
Pro Tip
Ensure that the entire recruitment process, from the job description to assessment to interview, reiterate your company vision and values. This will help you identify the right people for the role, and applicants will know whether your company is the right fit for them.
