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Staffing Specialist

Complete with job descriptions, skill profiles, and interview templates. Use this Staffing Specialist hiring guide to help you make the right decisions, fast.

HOW TO HIRE A Staffing Specialist

What does a Staffing Specialist do?

Staffing Specialists are responsible for managing an organization’s recruitment processes. They specialize in scouting for potential employees, developing hiring strategies, and designing interview questions for open positions. They also work with HR personnel to create hiring status reports for management review.

Day to day tasks of a Staffing Specialist

Skills assessment

Staffing Specialist definition

A Staffing Specialist recruits and interviews job seekers for an organization. Job duties include identifying hiring needs, recruiting potential employees, conducting interviews, and reviewing candidate resumes.

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Staffing Specialist Hiring Process

Step 1: Understand the role
Step 2: Source Applicants
Step 3: Skills Assessment
Step 4: Interview
Step 5: Hire

Build the Ideal Candidate Profile​

To find the best person for the role, you need to understand what the role involves. You can complete this with the hiring manager to define the role, its contribution, and the skills needed.

Write A Job Description Based On Skills

Once you understand the requirements for the role, you’ll need to understand the skills for success. You can then write an effective job description to promote your role.

Selecting The Ideal Candidate

See which applicants have the right skills for the role. Send all your applicants a Vervoe skills assessment from the expert library, or customize one for your organization.

Interview Top Performers

Your skills assessment results will identify top performers. Focus your time on interviewing those that have met or exceeded your requirements. Assessment results will also help guide which skill areas to focus on in the interview.

Making An Offer

Once you assess your candidates against these skills, you’re ready to offer the top performer(s). You should base your offer on the value that the candidate would bring to your team and your business as a whole. It is also important to ensure your compensation and benefits packages are competitive in the industry and help you attract and retain the top talent.
Build the ideal candidate profile

Skills needed for a Staffing Specialist

A Staffing Specialist must have high level problem solving skills. They must also be able to maintain and manage relationships with relevant stakeholders, especially hiring managers and candidates, and have well developed organizational skills.

Pro Tip

Stakeholder engagement and relationship building are vital skills for any Staffing Specialist. Be sure to include behavioral questions with a focus on these skills during the interview stage.


How to write a Staffing Specialist job description

Once you’ve determined the skills required for the role, you can write the job description to advertise for your position. Here’s what to include in your Staffing Specialist job description:

Job Title: What position are you hiring for?

Summary: What makes your company unique? What would it be like to work for you?

Responsibilities: An overview of the role’s day-to-day activities, and how the position contributes to the organization

Requirements: Skills a candidate must have to perform the job successfully

Benefits: Details of compensation, benefits, and any perks on offer

Pro Tip

In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, a Staffing Specialist must have the ability to problem solve when faced with difficult situations. They should also have experience with Human Resources management systems.

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Sample skill tests for a Staffing Specialist

Create a free account today to access the full assessment and more from our library

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Question 1

Relationship Management

Question Type: Audio

You have a candidate who you have placed into a role, they are fresh to the workforce and have called you on the morning of their first day expressing their nerves/anxiety of going into the office. 

Upload an audio recording of what you would say to your candidate, to reassure them they will be okay.

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Question 2


Question Type: Text

How do you organize your day when you have a variety of tasks to complete?

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Question 3

Problem Solving

Question Type: Text

You are working with a company that has a lot of hiring needs and feel like you are always on the back foot, being reactive when a position becomes available.

How could you solve this problem?


How to interview a Staffing Specialist

Once your Vervoe skills assessment has surfaced the most qualified people for your open role, you can focus on interviewing these candidates. The interview should focus on any skills that require development that were highlighted from the skills assessment.

Now you know that candidates can do the job, the interview becomes more of a relationship building exercise where you can get to know the candidate on a more personal level, understand their motivations, and how they would fit in with the team.

Making An Offer

How much does it cost to hire a Staffing Specialist?

The US average for a Staffing Specialist is $40,560, according to, while the reported average salary on Glassdoor amounts to $40,090. Ninety percent of talent acquisition managers earn up to $56,000 with 75 percent receiving less than $51,000. The lowest paid ten percent is paid up to $29,000.

Staffing Specialist Salary United States

Staffing Specialist salaries in the United States range from $29,000 – $56,000 (USD). Staffing Specialist salaries in the U.S vary depending on the industry and the location the organization is based.

Staffing Specialist Salary United Kingdom

Staffing Specialist salaries in the United Kingdom range from £19,000 – £37,000 (GBP). Staffing Specialist salaries in the UK vary largely based on location and the industry.

Source: Payscale

Staffing Specialist Salary Australia

Staffing Specialist salaries in Australia range from $190,000 – $209,000 (AUD). Staffing Specialist salaries usually depend on the amount of industry experience and the level of education.