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HR Representative

Complete with job descriptions, skill profiles, and interview templates. Use this HR Representative hiring guide to help you make the right decisions, fast.

HOW TO HIRE A HR Representative

What does a HR Representative do?

HR Representatives will mainly assist their HR Manager with complex and specialized administrative tasks which include reviewing job applications from prospective employees, reviewing contracts and managing multiple reports.

Day to day tasks of a HR Representative

Skills assessment

HR Representative definition

A HR Representatives’ primary responsibility is to provide excellent service to employees, resolve any issues and ensure documentation is handled with confidentiality and care. Due to some sensitive issues that may arise, its is important that they are empathetic and caring.

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HR Representative Hiring Process

Step 1: Understand the role
Step 2: Source Applicants
Step 3: Skills Assessment
Step 4: Interview
Step 5: Hire

Build the Ideal Candidate Profile​

To find the best person for the role, you need to understand what the role involves. You can complete this with the hiring manager to define the role, its contribution, and the skills needed.

Write A Job Description Based On Skills

Once you understand the requirements for the role, you’ll need to understand the skills for success. You can then write an effective job description to promote your role.

Selecting The Ideal Candidate

See which applicants have the right skills for the role. Send all your applicants a Vervoe skills assessment from the expert library, or customize one for your organization.

Interview Top Performers

Your skills assessment results will identify top performers. Focus your time on interviewing those that have met or exceeded your requirements. Assessment results will also help guide which skill areas to focus on in the interview.

Making An Offer

Once you assess your candidates against these skills, you’re ready to offer the top performer(s). You should base your offer on the value that the candidate would bring to your team and your business as a whole. It is also important to ensure your compensation and benefits packages are competitive in the industry and help you attract and retain the top talent.
Build the ideal candidate profile

Skills needed for a HR Representative

A HR Representative must be highly organized and show a high attention to detail. Because each day is different, a HR Representative needs to have skills which will enable them to multitask and not lose focus. They must also have exceptional written and verbal communication skills.

Pro Tip

For HR Representative roles, you’re likely to receive a higher number of applications than you would for senior positioned roles. Ensure you provide details about what it’s like to work for your company, what skill set is required and your company’s values and beliefs


How to write a HR Representative job description

Once you’ve determined the skills required for the role, you can write the job description to advertise for your position. Here’s what to include in your HR Representative job description:

Job Title: What position are you hiring for?

Summary: What makes your company unique? What would it be like to work for you?

Responsibilities: An overview of the role’s day-to-day activities, and how the position contributes to the organization

Requirements: Skills a candidate must have to perform the job successfully

Benefits: Details of compensation, benefits, and any perks on offer

Pro Tip

In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, a HR Representative must empathize with employees concerns and problems, but also remain confidential when handling multiple documents.

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Sample skill tests for a HR Representative

Create a free account today to access the full assessment and more from our library

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Question 1

Attention to Detail

Question Type: Audio

Please listen to the below call and summarize the key pieces of information the employee concerns raised

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Question 2


Question Type: Audio

You have seen that one of your colleagues in your team has breached confidentiality by sharing sensitive information around an employee’s personal circumstance.

Please explain what and how you would manage this situation.

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Question 3


Question Type: Text

You have come up with a solution to a system process that you believe would help your workload but also make you work more efficiently.

Please tell us how you would raise this to your manager, and what actions you would put into place?


How to interview a HR Representative

Once your Vervoe skills assessment has surfaced the most qualified people for your open role, you can focus on interviewing these candidates. The interview should focus on any skills that require development that were highlighted from the skills assessment.

Now you know that candidates can do the job, the interview becomes more of a relationship building exercise where you can get to know the candidate on a more personal level, understand their motivations, and how they would fit in with the team.

Making An Offer

How much does it cost to hire a HR Representative?

The US average for a HR Representative is $50,442 according to while the reported average salary on Glassdoor amounts to $54,000. The lowest paid ten percent is paid up to $35,000.

HR Representative Salary United States

HR Representative salaries in the United States range from $35,000 – $83,000 (USD) salaries in the U.S vary a lot depending on the industry and the nature of the business as well as the location.

Source: Glassdoor

HR Representative Salary United Kingdom

HR Representative salaries in the United Kingdom range from £26,000 – £75,000 (GBP). HR Representative in the UK vary largely based on location and depend on the type of business you are working for.

Source: Glassdoor

HR Representative Salary Australia

HR Representative salaries in Australia range from $50,000 – $68,000 (AUD). HR Representative  salaries usually depend on the type of  industry, location, and commission structure (if applicable).

Source: Glassdoor