Office Administrator
Use this comprehensive Office Administrator job description to help you attract candidates with the right skills to perform in your business. This job description template is optimized for easy posting to online job boards or career pages.
How To Write A Office Administrator Job Description
Summary:
- Why is the role being filled?
- How does this role fit into the organization and the team?
- What makes your company unique?
- What would it be like to work for your company?
Requirements:
- What technical skills are needed for this role?
- Which soft skills are applicable for this role?
- What are the nice-to-have experiences of your ideal candidate?
- Include availability preferences in this section
Responsibilities:
- What are the key deliverables for this role?
- What does the day-to-day of this role look like?
Benefits:
- Compensation & bonuses
- Employee benefits & perks
- Ongoing training benefits
To find the best person for the role, you need to understand what the role involves. Before creating an Office Administrator job description, we recommend building your ideal Office Administrator Skills Profile. You can complete this skills profile with the hiring manager to define the role, contribution, and skills needed. Here are some examples of skills to include in your Office Administrator job description:
Interpersonal skills
Multitasking
Microsoft Office
Office Administrator Job Description
Are you a diligent Office Administrator who is passionate in making sure the operation in the office is seamless?
Office Administrator Job Description Summary
Our company is seeking an Office Administrator to oversee and monitor the day to day office operations including all administrative duties. We’re looking for someone who is excellent at multitasking and can work efficiently under pressure. You must have good interpersonal skills as you will be dealing with staff, visitors and guests. You should also be a team player as you will provide feedback to staff and report to management and be willing to help other employees as the go-to person.
About Your Company
[Insert 3-4 sentences summarizing what your company does. Share your mission, vision, and a little bit about your product or service.]
Office Administrator Job Responsibilities
- Develop and maintain databases or filing systems.
- Coordinate company activities to ensure efficient work flow and compliance to company policies.
- Monitor the administrative staff and ensure they are performing well; provide assistance when needed.
- Monitor the cleaning staff and ensure the office is well kept and orderly.
- Organize and manage mails, packages, and other correspondences arriving in the office.
- Handle phone calls and all other correspondences.
- Monitor office supply inventory and report a requisition when needed.
- Prepare reports and presentations as requested.
- Support accounting processes specifically in budget and expense reports.
- [Add or delete details about the role where necessary]
Office Administrator Job Requirements
- Knowledge in Asana or any project management tools is an advantage.
- Sufficient experience as an Office Administrator.
- Bachelor’s degree in Office Administration or similar.
- Excellent communication and interpersonal skills.
- Ability to multitask and work under pressure.
- Proficient in Microsoft Office applications and office equipment including printers, photocopying machines, and fax machines.
- [Add or delete details about the role where necessary]
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, an Office Administrator must have exceptional interpersonal skills, but it would be nice to have knowledge in project management tools.
Office Administrator Benefits
- [List all of your company’s core benefits here]
- [This list might include health insurance, 401k matching, wellness or commuter reimbursements, and parental leave policies]
- [It also might mention nice perks like the office’s location, your dog-friendly environment, a flexible vacation policy, or meals provided]
- [Consider mentioning industry-specific benefits]
Pro Tip
Ensure that the entire recruitment process, from the job description to assessment to interview, reiterate your company vision and values. This will help you identify the right people for the role, and applicants will know whether your company is the right fit for them.
