Senior Administrative Assistant
Use this comprehensive Senior Administrative Assistant job description to help you attract candidates with the right skills to perform in your business. This job description template is optimized for easy posting to online job boards or career pages.
How To Write A Senior Administrative Assistant Job Description
Summary:
- Why is the role being filled?
- How does this role fit into the organization and the team?
- What makes your company unique?
- What would it be like to work for your company?
Requirements:
- What technical skills are needed for this role?
- Which soft skills are applicable for this role?
- What are the nice-to-have experiences of your ideal candidate?
- Include availability preferences in this section
Responsibilities:
- What are the key deliverables for this role?
- What does the day-to-day of this role look like?
Benefits:
- Compensation & bonuses
- Employee benefits & perks
- Ongoing training benefits
To find the best person for the role, you need to understand what the role involves. Before creating a Senior Administrative Assistant job description, we recommend building your ideal Senior Administrative Assistant Skills Profile. You can complete this skills profile with the hiring manager to define the role, contribution, and skills needed. Here are some examples of skills to include in your Senior Administrative Assistant job description:
Organization
Communication
Leadership
Senior Administrative Assistant Job Description
Are you a perceptive Senior Administrative Assistant who likes to thrive in providing superior administrative support?
Senior Administrative Assistant Job Description Summary
Our company is seeking a Senior Administrative Assistant who will be responsible for supporting more complex clerical tasks dealing with senior managers and executives. We’re looking for someone who is organized and efficient as you will handle a variety of tasks and, most of the time, under time pressure. You should also be a team player as you will work closely both with colleagues and superiors.
About Your Company
[Insert 3-4 sentences summarizing what your company does. Share your mission, vision, and a little bit about your product or service.]
Senior Administrative Assistant Job Responsibilities
- Prepare presentations and reports as needed.
- Support senior managers and executives with their day to day tasks.
- Set up meetings and update the calendar.
- Attend meetings and prepare the minutes to be distributed to the attendees.
- Set up travel arrangements–flight schedules, hotel bookings, transportation transfers, and the likes.
- Organize all documents prior to the meeting/ travel accordingly.
- Manage phone calls, emails, messages, and calendar.
- Prepare correspondences like memos, announcements, and invitations.
- Develop and maintain a filing system–physical and digital.
- [Add or delete details about the role where necessary]
Senior Administrative Assistant Job Requirements
- Able to work in a fast-paced environment.
- Excellent communication, interpersonal, and presentation skills.
- Proficient in most computer applications.
- Proficient in most office equipment.
- Excellent organization skills and detail-oriented.
- [Add or delete details about the role where necessary]
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, a Senior Administrative Assistant must have excellent organization skills, and it would be nice to have knowledge on digital filing systems.
Senior Administrative Assistant Benefits
- [List all of your company’s core benefits here]
- [This list might include health insurance, 401k matching, wellness or commuter reimbursements, and parental leave policies]
- [It also might mention nice perks like the office’s location, your dog-friendly environment, a flexible vacation policy, or meals provided]
- [Consider mentioning industry-specific benefits]
Pro Tip
Ensure that the entire recruitment process, from the job description to assessment to interview, reiterate your company vision and values. This will help you identify the right people for the role, and applicants will know whether your company is the right fit for them.
