Executive Assistant
Use this comprehensive Executive Assistant job description to help you attract candidates with the right skills to perform in your business. This job description template is optimized for easy posting to online job boards or career pages.
How To Write A Executive Assistant Job Description
Summary:
- Why is the role being filled?
- How does this role fit into the organization and the team?
- What makes your company unique?
- What would it be like to work for your company?
Requirements:
- What technical skills are needed for this role?
- Which soft skills are applicable for this role?
- What are the nice-to-have experiences of your ideal candidate?
- Include availability preferences in this section
Responsibilities:
- What are the key deliverables for this role?
- What does the day-to-day of this role look like?
Benefits:
- Compensation & bonuses
- Employee benefits & perks
- Ongoing training benefits
To find the best person for the role, you need to understand what the role involves. Before creating an Executive Assistant job description, we recommend building your ideal Executive Assistant Skills Profile. You can complete this skills profile with the hiring manager to define the role, contribution, and skills needed. Here are some examples of skills to include in your Executive Assistant job description:
Organization
Communication
Attention to Detail
Executive Assistant Job Description
Are you a resilient Executive Assistant who is organized and thrives on working with top-level executives?
Executive Assistant Job Description Summary
Our company is seeking an Executive Assistant to support our C-Suite Executives with daily tasks and administration management. We’re looking for someone who can work on multiple tasks while staying organized and maintaining a professional approach all of the time. You must be very keen on details as you will handle a number of documents, records, correspondences, and the likes. You must also be resilient as you will work directly with the Executive and you must keep up with the demands of their day to day operations.
About Your Company
[Insert 3-4 sentences summarizing what your company does. Share your mission, vision, and a little bit about your product or service.]
Executive Assistant Job Responsibilities
- Prepare a budget and expense report weekly, monthly, or quarterly.
- Act as the point person of the Executive among employees, clients, third party partners, and other executives.
- Manage the Executive’s calendar and ensure all urgent appointments are prioritized.
- Make travel arrangements, including flight and hotel accommodations, and transportation transfers if needed.
- Arrange for meetings and appointments with other executives or clients.
- Attend meetings and take notes for minutes to be distributed to attendees.
- Prepare communication materials such as memos, announcements, invitations, and emails.
- Oversee the office supply inventory and ensure all supplies are in stock.
- [Add or delete details about the role where necessary]
Executive Assistant Job Requirements
- Knowledge in accounting software is an advantage.
- Sufficient experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant role.
- Excellent communication and presentation skills.
- Proficient in computer applications.
- Proficient in most office equipment.
- Outstanding organizational and time management skills.
- Oversee the office supply inventory and ensure all supplies are in stock.
- Resilient and able to keep up with the demands of an Executive’s daily operations.
- [Add or delete details about the role where necessary]
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, an Executive Assistant must be organized and sharp-witted, but it would also be nice to have experience in accounting software.
Executive Assistant Benefits
- [List all of your company’s core benefits here]
- [This list might include health insurance, 401k matching, wellness or commuter reimbursements, and parental leave policies]
- [It also might mention nice perks like the office’s location, your dog-friendly environment, a flexible vacation policy, or meals provided]
- [Consider mentioning industry-specific benefits]
Pro Tip
Ensure that the entire recruitment process, from the job description to assessment to interview, reiterate your company vision and values. This will help you identify the right people for the role, and applicants will know whether your company is the right fit for them.
