Administrative Support Specialist
Use this comprehensive Administrative Support Specialist job description to help you attract candidates with the right skills to perform in your business. This job description template is optimized for easy posting to online job boards or career pages.
How To Write A Administrative Support Specialist Job Description
Summary:
- Why is the role being filled?
- How does this role fit into the organization and the team?
- What makes your company unique?
- What would it be like to work for your company?
Requirements:
- What technical skills are needed for this role?
- Which soft skills are applicable for this role?
- What are the nice-to-have experiences of your ideal candidate?
- Include availability preferences in this section
Responsibilities:
- What are the key deliverables for this role?
- What does the day-to-day of this role look like?
Benefits:
- Compensation & bonuses
- Employee benefits & perks
- Ongoing training benefits
To find the best person for the role, you need to understand what the role involves. Before creating an Administrative Support Specialist job description, we recommend building your ideal Administrative Support Specialist Skills Profile. You can complete this skills profile with the hiring manager to define the role, contribution, and skills needed. Here are some examples of skills to include in your Administrative Support Specialist job description:
Attention to Detail
Communication
Administration
Administrative Support Specialist Job Description
Are you a proactive Administrative Support Specialist who is passionate about being the go-to person for business support?
Administrative Support Specialist Job Description Summary
Our company is seeking an Administrative Support Specialist to provide support in various administrative and clerical tasks within the organization. We’re looking for someone who is very adept in general clerical duties as you will take on various tasks on a day to day basis. You must also be proficient in handling office tools and most common computer applications. You must be good with interpersonal relations as you will work closely with colleagues and staff from other teams, as well as guests and clients. You must also be a good communicator as you will be dealing and interacting with managers and even third party providers, too.
About Your Company
[Insert 3-4 sentences summarizing what your company does. Share your mission, vision, and a little bit about your product or service.]
Administrative Support Specialist Job Responsibilities
- Assist in the HR department to help in timekeeping, data encoding, and other clerical tasks.
- Take part in office management, particularly in doing most of the general clerical tasks.
- Attend phone calls and answer inquiries or forward calls to the appropriate department.
- Organize and prepare meeting schedules for different departments in the office.
- Monitor office and stationery supplies and ensure to request for new orders when necessary.
- Monitor and make sure the meeting rooms are booked on schedule and they are clean and orderly.
- Work closely with other departments to assist in clerical tasks.
- Assist in the accounting department to help in filing and organizing invoices, receipts, and payments.
- [Add or delete details about the role where necessary]
[Read more: What does a Administrative Support Specialist do?]
Administrative Support Specialist Job Requirements
- Ability to multitask and be organized.
- Sufficient experience in administrative service support.
- Proficiency in MS Office including Word, Excel, Outlook, and PowerPoint.
- Proficient in office equipment including fax machines, copy machines, projectors, modern phone system, and printers.
- Excellent communication skills.
- [Add or delete details about the role where necessary]
[Read more: How to hire a Administrative Support Specialist]
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, an Administrative Support Specialist must be very good with details and organization, but it would be nice to have graphic design experience.
Administrative Support Specialist Benefits
- [List all of your company’s core benefits here]
- [This list might include health insurance, 401k matching, wellness or commuter reimbursements, and parental leave policies]
- [It also might mention nice perks like the office’s location, your dog-friendly environment, a flexible vacation policy, or meals provided]
- [Consider mentioning industry-specific benefits]
[Read more: How much does it cost to hire a Administrative Support Specialist?]
Pro Tip
Ensure that the entire recruitment process, from the job description to assessment to interview, reiterate your company vision and values. This will help you identify the right people for the role, and applicants will know whether your company is the right fit for them.
