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11 min read

AI Recruiting 101: A Beginner’s Guide to Improving Your Hiring Process

Technological advancements in recruitment have recently gained worldwide attention, and Artificial Intelligence (AI) isn’t left out. These days, more companies are turning to AI-powered solutions for recruitment because they simplify the hiring process without compromising efficiency.

Though beneficial, leveraging AI in recruitment as a beginner can have challenges, especially without adequate guidance. Fortunately, this guide will help you understand AI in hiring and how to implement it properly. We will also explore the benefits of AI-driven hiring and share some of the best practices for improving your recruitment with AI.

Ai recruiting 101: a beginner’s guide to improving your hiring process 1

Understanding AI in recruiting

AI recruitment involves applying AI-powered technology to automate and enhance different aspects of the hiring process. From resume screening to inquiries, companies use Artificial Intelligence to simplify recruitment tasks, enabling them to focus on other aspects of recruitment that require attention.

Today, AI adoption in recruitment has expanded beyond merely using chatbots and automation tools. According to Zippia, 35% to 45% of companies use AI in recruitment today, with numerous recruiters attesting to its benefits for talent sourcing and time management. Here are some ways companies use AI in recruiting:

  • Generative AI tools: With Artificial Intelligence, companies can generate content like job descriptions, candidate outreach messages, and detailed recruitment strategies.
  • Conversational chatbots and virtual assistants: AI-driven chatbots can be handy, especially when assessing candidates using a pre-employment screening platform. This tool allows candidates to ask questions and get answers immediately, boosting their experience.
  • AI-powered Candidate Matching: Using keyword-based algorithms, AI tools can scan resumes, social media pages, and online portfolios to suggest what roles a candidate would be best suited for.
  • Resume scanning tools: AI recruitment empowers companies to apply resume scanning software that scans resumes and ranks candidates based on their qualifications for a role. 

While some AI tools offer a single AI feature, AI-powered recruitment platforms like Vervoe combine various AI tools to boost hiring efficiency.

The best part is that Artificial Intelligence is getting smarter as time passes. With these developments, organizations are discovering new, easy-to-apply AI technologies in recruitment. One example is using predictive analysis to make talent sourcing across various channels much easier and quicker. AI is undoubtedly a game changer for recruitment, and it’s only getting better.

Benefits of AI-driven hiring

Happy coworkers in an office

There are numerous benefits of AI in recruitment. From improving the quality of recruitment to saving time and money, AI brings notable value to the table. Here are some of the benefits of AI-driven hiring:

1. Improved quality of hiring

With AI, recruiters can automate tasks like responding to candidate inquiries and setting reminders for their screening or interview. This reduces their workload and ensures that candidates get timely attention.

Additionally, by using Artificial intelligence to outsource talent and match candidates to roles, recruiters can make better hiring decisions. This boosts the efficiency of your recruitment since you can quickly pinpoint the best fit for a particular role and focus on screening them.

2. Cost-efficiency

Since AI can handle repetitive tasks like resume scanning and interview scheduling, it reduces the staffing required for those tasks. Your company doesn’t need to hire as many employees to perform these tasks, and instead, you can channel those funds into something more demanding.

Another way AI boosts cost efficiency in recruitment is by reducing the number of bad hires a company makes. By accurately analyzing candidates and eliminating human bias, AI can prevent the risk of costly hiring errors.

3. Reduced hiring bias and increased diversity and inclusion

AI-powered tools primarily operate with data. So, screening candidates during recruitment focuses on their essential qualities, qualifications, and skills, ensuring you hire based on candidate data. This reduces unconscious bias and makes more room for diverse and inclusive recruitment.

4. Better candidate experience

Incorporating AI into recruitment makes the process much easier and simpler, even for the candidate. With AI, candidates can get directions on the recruitment process, how to take their skills tests, and how their interviews will go.

By providing these directions to candidates, AI ensures they have little to no difficulty during the recruitment process, thus boosting their experience. Also, if the candidates have any questions, AI chatbots are available 24/7 to respond to them or give them directions on how to fix an issue.

5. Provisions for company scalability

A significant concern recruiters have during hiring is the process’s adaptability to scale. AI recruitment tackles this problem by providing a solution for both small- and large-scale recruitment. So, whether you’re hiring hundreds of candidates or just a handful, you have nothing to worry about.

With AI, companies can assess numerous candidate applications in little time without reducing the thoroughness of the assessment process. So, in both small- and large-scale recruitment, the AI tool screens each candidate’s application equally meticulously, ensuring excellent hiring.

Implementing AI tools in your hiring process

Person using laptop

Introducing AI into your recruitment process brings a fresh approach to handling talent acquisition. And the good news is, with some guidance, you’ll be on your way to seamless hiring in no time. So, without further ado, here’s how to implement AI tools in your hiring process:

Step 1: Define your objectives and recruitment needs

Defining your objectives and recruitment needs before implementing AI tools in your hiring is crucial because it can guide you when choosing an AI tool. For example, if your goal is to improve candidate experience, specifying these objectives would help you focus on AI tools with simple, user-friendly interfaces that can help you achieve this.

First, you should analyze your current recruitment strategy or hiring plan to define your objectives and needs. This would show you the loopholes in your current strategy and areas AI can improve.

Step 2: Select an excellent AI tool that aligns with your goals

Once you’ve outlined your goals and recruitment needs, you can compare available AI tools to see which best caters to your requirements. While doing this, you can analyze the tool’s features, pricing, user experience, and customer reviews to help point you in the right direction.

The perfect AI tool for your company would have various AI-driven features that cater to your needs and wouldn’t be more expensive than your budget. It should also be easy to use and navigate with accessible user support in case of any issues. 

In addition to fundamental AI features like scheduling and AI-driven assessments, the AI tool of your choice should also integrate seamlessly with your existing Applicant Tracking System (ATS) and HR software. This ensures a smooth transition into the platform and prevents the loss of applicant information.

Step 3: Train your team on how to navigate the tool

After making your choice, you must organize training sessions with your HR team to familiarize them with your new AI tool. Remember to focus on demonstrating how to use the software, set AI commands, and troubleshoot common issues.

Step 4: Deploy and evaluate the AI tool

Start by applying the AI tool to a recruitment process for a specific department or for a single role to test how well it performs. During this trial, note any challenges you face or errors in the implementation so you can take steps to prevent them in the future.

You can also conduct a survey, asking both the recruiter and the candidate for feedback on their experience with the platform. Based on this feedback and the results from monitoring the AI tool, you can adjust the tool’s configurations and parameters.

Step 5: Regular improvement and optimization

After the first deployment, you can proceed to apply the AI tool to larger-scale recruitment processes. As time goes by, you should also ensure that you continually monitor and optimize the tool based on your analyses.

Best practices for AI-driven recruitment

When implementing AI-driven recruitment, various things should be in place first. These best practices would reduce errors and mishaps during and even after your hiring process. The following are vital best practices for AI-driven recruitment:

Prioritize choosing the right AI tools

When choosing your AI tool for recruitment, it’s easy to settle for one simply because it is popular. However, this shouldn’t be the case. Instead of choosing an AI tool based on popularity, analyze the platform to check whether it stands out with features that can cater to your needs.

Vervoe, for instance, enables you to access all the benefits of AI-driven hiring without compromising the quality of your screening and recruitment process. From a reliable Applicant Tracking System (ATS) to seamless integration and AI-powered skills-based hiring, Vervoe ensures you hire right but with less stress.

Legal compliance and ethical standards

From start to finish, your entire recruitment process should be compliant with recruitment and pre-employment screening laws to avoid legal consequences. One way to ensure compliance is by applying an AI tool with measures in place for legal compliance and ethical standards.

Vervoe, our AI-powered recruitment platform, excels in this regard. It uses standardized processes to ensure validity and compliance in screening tests and aligns with the Equal Employment Opportunities Commission (EEOC) regulations. So, you can rest assured that both tests and AI tools available on Vervoe are legally safe.

Ensure data security and privacy

While screening candidates for various roles, you can access their information, some of which might be sensitive. It is vital that you protect this information and keep it as private as possible.

Using a platform with a detailed privacy policy such as Vervoe is best to ensure data security and privacy. This lets you know how it would handle your company and candidates’ information.

AI recruiting success stories

Members of a team celebrating with a high five

AI recruitment today has become less of a theory and more of a practice. Leading organizations like RMIT University, Luxury Escapes, and iSelect adopt AI in their hiring and can attest to its efficiency. Here are their AI-recruiting success stories:

RMIT University

RMIT, a world-leading university, faced the challenge of screening thousands of applications for its research fellowship program in 2018. To tackle this issue, they needed a fast yet effective way to screen the applicants and locate the best out of the best for their program. Fortunately, Vervoe, our AI-powered platform, provided the solution they needed.

With Vervoe, RMIT could customize its selection criteria and test candidates’ skills rather than just resumes. This platform also allowed them to engage with the applicants directly through the platform, thus boosting their experience.

Luxury Escapes

For Luxury Escapes, a rapidly growing travel business, time efficiency was a little stretch. The company was also looking for ways to boost its candidate experience and include diversity in hiring. With Vervoe, Luxury Escapes was able to achieve and surpass these goals.

Vervoe has helped Luxury Escape streamline its screening process with reliable online skill assessments. The company could also incorporate features to welcome candidates to the screening and boost their experience. Additionally, with Vervoe’s predictive grading, Luxury Escape could locate candidates with skills that best suited the open role.


iSelect, an Australian insurance comparison site, aimed to improve the quality of its hires and reduce the time spent in the process. By applying AI recruiting through Vervoe, this company achieved both objectives.

Vervoe provided iSelect with AI-powered testing tools that helped them save time, reduce bias, and increase time efficiency while hiring. With our intuitive platform, this company also improved its candidate experience and eliminated bias from its recruitment.

Embrace AI-driven hiring the Vervoe way

Adopting traditional recruitment methods is time-consuming and leaves room for inconsistencies and hiring bias. But with AI-driven hiring, you can boost your entire hiring process without doing as much work.

Vervoe redefines hiring, powered by AI and supported by compliant and ethical screening methods. Our platform also offers a plethora of features, like job simulations, a comprehensive skills assessment library, and anti-cheating features, to ensure a smooth hiring process.

Ready to improve your recruitment with AI? Get a free demo with Vervoe, and let us show you how.

Raji Oluwaniyi

Raji Oluwaniyi

Raji Oluwaniyi is a seasoned Technical Content Writer at Vervoe with a rich background of over five years in the intersection of HR technology, consumer data protection, and SaaS. He has garnered significant recognition and has worked with industry stalwarts like TestGorilla, Brightlio, MakeUseOf, and Careerkarma. Oluwaniyi has a continuous drive to evolve and keep himself up to trend with the latest technology trends and best practices in writing. Beyond his professional pursuits, he is a genuine soccer fan and profoundly values his quality time with his close friends.

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