Secretary
Use this comprehensive Secretary job description to help you attract candidates with the right skills to perform in your business. This job description template is optimized for easy posting to online job boards or career pages.
How To Write A Secretary Job Description
Summary:
- Why is the role being filled?
- How does this role fit into the organization and the team?
- What makes your company unique?
- What would it be like to work for your company?
Requirements:
- What technical skills are needed for this role?
- Which soft skills are applicable for this role?
- What are the nice-to-have experiences of your ideal candidate?
- Include availability preferences in this section
Responsibilities:
- What are the key deliverables for this role?
- What does the day-to-day of this role look like?
Benefits:
- Compensation & bonuses
- Employee benefits & perks
- Ongoing training benefits
To find the best person for the role, you need to understand what the role involves. Before creating a Secretary job description, we recommend building your ideal Secretary Skills Profile. You can complete this skills profile with the hiring manager to define the role, contribution, and skills needed. Here are some examples of skills to include in your Secretary job description:
Attention to Detail
Communication
Assertiveness
Secretary Job Description
Are you a hard-working Secretary who thrives in organizing someone else’s workload and is diligent in providing clerical support?
Secretary Job Description Summary
Our company is seeking a Secretary to provide clerical support such as typing data, answering phone calls, and managing meetings. We’re looking for someone who is very keen on details as you will be working on several clerical tasks per day. You must also be comfortable working closely with your boss.
About Your Company
[Insert 3-4 sentences summarizing what your company does. Share your mission, vision, and a little bit about your product or service.]
Secretary Job Responsibilities
- Maintain a filing system.
- Answer phone calls and take messages when needed; redirect the calls when necessary.
- Manage the boss’ calendar and ensure everything is updated.
- Set travel arrangements.
- Organize meetings and ensure the calendar is updated.
- Type hard copies of documents into a system or database.
- [Add or delete details about the role where necessary]
Secretary Job Requirements
- Able to multitask.
- Excellent communication and organizational skills.
- Proficient in MS Office applications.
- Proficient in office equipment like printer, scanner, fax machine, and photocopying machine.
- Able to work with integrity and professionalism.
- [Add or delete details about the role where necessary]
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, a Secretary must be efficient in most clerical tasks, but it would be nice to have project management tools experience.
Secretary Benefits
- [List all of your company’s core benefits here]
- [This list might include health insurance, 401k matching, wellness or commuter reimbursements, and parental leave policies]
- [It also might mention nice perks like the office’s location, your dog-friendly environment, a flexible vacation policy, or meals provided]
- [Consider mentioning industry-specific benefits]
Pro Tip
Ensure that the entire recruitment process, from the job description to assessment to interview, reiterate your company vision and values. This will help you identify the right people for the role, and applicants will know whether your company is the right fit for them.
