Personal Assistant
Use this comprehensive Personal Assistant job description to help you attract candidates with the right skills to perform in your business. This job description template is optimized for easy posting to online job boards or career pages.
How To Write A Personal Assistant Job Description
Summary:
- Why is the role being filled?
- How does this role fit into the organization and the team?
- What makes your company unique?
- What would it be like to work for your company?
Requirements:
- What technical skills are needed for this role?
- Which soft skills are applicable for this role?
- What are the nice-to-have experiences of your ideal candidate?
- Include availability preferences in this section
Responsibilities:
- What are the key deliverables for this role?
- What does the day-to-day of this role look like?
Benefits:
- Compensation & bonuses
- Employee benefits & perks
- Ongoing training benefits
To find the best person for the role, you need to understand what the role involves. Before creating a Personal Assistant job description, we recommend building your ideal Personal Assistant Skills Profile. You can complete this skills profile with the hiring manager to define the role, contribution, and skills needed. Here are some examples of skills to include in your Personal Assistant job description:
Multitasking
Communication
Organization
Personal Assistant Job Description
Are you a diligent Personal Assistant who is passionate about organization and business support?
Personal Assistant Job Description Summary
Our company is seeking a Personal Assistant to provide administrative support to a boss or manager. We’re looking for someone who is amenable to setting up personal appointments or meetings and making sure all these events are updated in the calendar. You must be a good multitasker, have excellent organizational skills, and have a resilient but positive outlook.
About Your Company
[Insert 3-4 sentences summarizing what your company does. Share your mission, vision, and a little bit about your product or service.]
Personal Assistant Job Responsibilities
- Other ad hoc requests.
- Organize the daily activities– ensure the urgent and important ones are taken care of.
- Constantly check emails and manage phone calls of your boss.
- Set travel appointments and itineraries.
- Organize and plan meetings, appointments, and events.
- Attend meetings and take notes.
- [Add or delete details about the role where necessary]
Personal Assistant Job Requirements
- Ability to think critically for problem solving.
- Excellent communication, interpersonal, and organizational skills.
- Must be excellent at multitasking.
- Has professional discretion.
- Proficient in MS Office software and pick up technology quickly.
- Knowledge in basic accounting principles like expense and budget is an advantage.
- [Add or delete details about the role where necessary]
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, a Personal Assistant must be an experienced multitasker, but it would also be nice to have knowledge on basic accounting processes especially on budget and expense.
Personal Assistant Benefits
- [List all of your company’s core benefits here]
- [This list might include health insurance, 401k matching, wellness or commuter reimbursements, and parental leave policies]
- [It also might mention nice perks like the office’s location, your dog-friendly environment, a flexible vacation policy, or meals provided]
- [Consider mentioning industry-specific benefits]
Pro Tip
Ensure that the entire recruitment process, from the job description to assessment to interview, reiterate your company vision and values. This will help you identify the right people for the role, and applicants will know whether your company is the right fit for them.
