HR Administrator Job Description
Use this comprehensive HR Administrator job description to help you attract candidates with the right skills to perform in your business. This job description template is optimized for easy posting to online job boards or career pages.
How To Write A HR Administrator Job Description
Summary:
- Why is the role being filled?
- How does this role fit into the organization and the team?
- What makes your company unique?
- What would it be like to work for your company?
Requirements:
- What technical skills are needed for this role?
- Which soft skills are applicable for this role?
- What are the nice-to-have experiences of your ideal candidate?
- Include availability preferences in this section
Responsibilities:
- What are the key deliverables for this role?
- What does the day-to-day of this role look like?
Benefits:
- Compensation & bonuses
- Employee benefits & perks
- Ongoing training benefits
To find the best person for the role, you need to understand what the role involves. Before creating a HR Administrator job description, we recommend building your ideal HR Administrator Skills Profile. You can complete this skills profile with the hiring manager to define the role, contribution, and skills needed. Here are some examples of skills to include in your HR Administrator job description:
Confidentiality
Communication
Technical Ability
HR Administrator Job Description
We’re looking for a go-getter with a great attitude and proactive nature to join our HR team as a HR Administrator.
HR Administrator Job Description Summary
We are looking for an HR Administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners. Your main administrative duties include maintaining personnel records, managing HR documents, for example, employment records and onboarding guides and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner. Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.
About Your Company
[Insert 3-4 sentences summarizing what your company does. Share your mission, vision, and a little bit about your product or service.]
HR Administrator Job Responsibilities
- Participate in HR projects
- Organize and maintain our personnel records
- Update internal databases, for example, personal and annual leave
- Prepare HR documents, like employment contracts and new hire guides
- Create regular reports and presentations on HR metrics (for example, turnover rates)
- Answer employees queries about HR-related issues
- Assist payroll department by providing relevant employee information
- Arrange travel accommodations and process expense forms
- [Add or delete details about the role where necessary]
HR Administrator Job Requirements
- Qualification in Human Resources or relevant field
- Proven work experience as an HR Administrator or a similar role
- Experience with HR management software
- Computer literacy (Microsoft Office applications, in particular)
- Thorough knowledge of labor laws
- Excellent organizational skills, with an ability to prioritize important projects
- Strong phone, email and in-person communication skills
- [Add or delete details about the role where necessary]
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, we’re looking for a HR Administrator who has technical experience in HR management systems. It would be nice for you to also have a baseline knowledge of relevant labor legislation.
HR Administrator Benefits
- [List all of your company’s core benefits here]
- [This list might include health insurance, 401k matching, wellness or commuter reimbursements, and parental leave policies]
- [It also might mention nice perks like the office’s location, your dog-friendly environment, a flexible vacation policy, or meals provided]
- [Consider mentioning industry-specific benefits]
Pro Tip
Ensure that the entire recruitment process, from the job description to assessment to interview, reiterate your company vision and values. This will help you identify the right people for the role, and applicants will know whether your company is the right fit for them.