Administration Officer
Use this comprehensive Administration Officer job description to help you attract candidates with the right skills to perform in your business. This job description template is optimized for easy posting to online job boards or career pages.
How To Write A Administration Officer Job Description
Summary:
- Why is the role being filled?
- How does this role fit into the organization and the team?
- What makes your company unique?
- What would it be like to work for your company?
Requirements:
- What technical skills are needed for this role?
- Which soft skills are applicable for this role?
- What are the nice-to-have experiences of your ideal candidate?
- Include availability preferences in this section
Responsibilities:
- What are the key deliverables for this role?
- What does the day-to-day of this role look like?
Benefits:
- Compensation & bonuses
- Employee benefits & perks
- Ongoing training benefits
To find the best person for the role, you need to understand what the role involves. Before creating an Administration Officer job description, we recommend building your ideal Administration Officer Skills Profile. You can complete this skills profile with the hiring manager to define the role, contribution, and skills needed. Here are some examples of skills to include in your Administration Officer job description:
Technical Ability
Communication
Organization
Administration Officer Job Description
Are you an organized Administration Officer who is passionate about providing support for efficient office operations?
Administration Officer Job Description Summary
Our company is seeking an Administration Officer to supervise and manage the day to day administrative duties in the office. We’re looking for someone who has exceptional organizational and time management skills to accomplish all the tasks in a timely manner. You must also be very adept in common office equipment and computer applications. You should also be very good in interpersonal and communication as you will be interacting with people every day. You must be a team player as you will be supervising staff and you will be reporting to the upper manager as well.
About Your Company
[Insert 3-4 sentences summarizing what your company does. Share your mission, vision, and a little bit about your product or service.]
Administration Officer Job Responsibilities
- Assist HR or Recruitment for coordinating interviews and job vacancy announcements.
- Attend to phone calls and answer concerns or inquiries.
- Oversee the inventory of office and stationery supplies and ensure to request order when necessary.
- Build and maintain filing systems, both physical and digital.
- Attend to clients, visitors, and colleagues.
- Receive all correspondences, including mails, letters, and deliveries, and ensure to distribute it accordingly.
- Arrange the schedule for the use of meeting or conference rooms.
- [Add or delete details about the role where necessary]
Administration Officer Job Requirements
- Ability to problem-solve.
- Sufficient experience in administration roles working in an office environment or the ability to learn quickly
- Adept in MS Office and office equipment.
- Must be a good multitasker.
- Excellent communication, interpersonal, and organizational skills.
- [Add or delete details about the role where necessary]
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, an Administration Officer must be organized and a multitasker, but it would also be nice to have knowledge on accounting and finance processes.
Administration Officer Benefits
- [List all of your company’s core benefits here]
- [This list might include health insurance, 401k matching, wellness or commuter reimbursements, and parental leave policies]
- [It also might mention nice perks like the office’s location, your dog-friendly environment, a flexible vacation policy, or meals provided]
- [Consider mentioning industry-specific benefits]
Pro Tip
Ensure that the entire recruitment process, from the job description to assessment to interview, reiterate your company vision and values. This will help you identify the right people for the role, and applicants will know whether your company is the right fit for them.
