Administration Assistant
Use this comprehensive Administration Assistant job description to help you attract candidates with the right skills to perform in your business. This job description template is optimized for easy posting to online job boards or career pages.
How To Write A Administration Assistant Job Description
Summary:
- Why is the role being filled?
- How does this role fit into the organization and the team?
- What makes your company unique?
- What would it be like to work for your company?
Requirements:
- What technical skills are needed for this role?
- Which soft skills are applicable for this role?
- What are the nice-to-have experiences of your ideal candidate?
- Include availability preferences in this section
Responsibilities:
- What are the key deliverables for this role?
- What does the day-to-day of this role look like?
Benefits:
- Compensation & bonuses
- Employee benefits & perks
- Ongoing training benefits
To find the best person for the role, you need to understand what the role involves. Before creating an Administration Assistant job description, we recommend building your ideal Administration Assistant Skills Profile. You can complete this skills profile with the hiring manager to define the role, contribution, and skills needed. Here are some examples of skills to include in your Administration Assistant job description:
Organization
Communication
Attention to Detail
Administration Assistant Job Description
Are you a bright Administration Assistant who is always enthusiastic in helping out in the office?
Administration Assistant Job Description Summary
Our company is hiring for an Administration Assistant who will help our daily operations with clerical tasks. You will be responsible for greeting visitors, answering phone calls, receiving mails, filing and encoding, and other tasks that may be assigned. We’re looking for someone who has a positive personality as you will be greeting and interacting with people for most of the day. You must be organised as you will deal with a variety of tasks. You should be a fast learner as there may be tasks that would be new for you. You should be a team player as everyone in the office is affected by your administrative support.
About Your Company
[Insert 3-4 sentences summarizing what your company does. Share your mission, vision, and a little bit about your product or service.]
Administration Assistant Job Responsibilities
- Greet visitors and assist them if they have any concerns.
- Prepare correspondences to be distributed in the office.
- Answer phone calls, emails, and mails.
- Make reservations or travel arrangements when necessary.
- Encode information in the system or database.
- File documents in the proper storage and maintain physical and digital filing.
- Ensure the workplace is clean and orderly.
- [Add or delete details about the role where necessary]
Administration Assistant Job Requirements
- Has an open mindset for feedback to further develop their skills.
- Good communication and customer service skills.
- Must have a positive personality.
- Must be knowledgeable in basic computer office softwares.
- Experience working with office equipment like photocopying machines, printers, fax machines, etc.
- High attention to detail
- [Add or delete details about the role where necessary]
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, an Administration Assistant must be a team player with a positive demeanour, and have good communication skills. It is also nice to have experience on basic computer equipment.
Administration Assistant Benefits
- [List all of your company’s core benefits here]
- [This list might include health insurance, 401k matching, wellness or commuter reimbursements, and parental leave policies]
- [It also might mention nice perks like the office’s location, your dog-friendly environment, a flexible vacation policy, or meals provided]
- [Consider mentioning industry-specific benefits]
Pro Tip
Ensure that the entire recruitment process, from the job description to assessment to interview, reiterate your company vision and values. This will help you identify the right people for the role, and applicants will know whether your company is the right fit for them.
