Office Coordinator

Complete with job descriptions, skill profiles, and interview templates. Use this Office Coordinator hiring guide to help you make the right decisions, fast.

HOW TO HIRE A OFFICE COORDINATOR

What does a Office Coordinator do?

An Office Coordinator oversees completion of administrative tasks in an office and supports staff with supplies, or other correspondences needed.

Day to day tasks of a Office Coordinator

Attend phone calls and answer inquiries or concerns.
Ensure office tools and other equipment are ready for use when there is a meeting or activity.
File and sort any paperwork of employees and any relating to projects in the office.
Receive any correspondence and ensure to distribute it accordingly.
Receive and welcome guests and visitors.
Oversee inventory of office supplies.

Recruitment guide role overview illustration

OFFICE COORDINATOR DEFINITION

An Office Coordinator’s primary responsibility is to oversee the operations of the administrative duties and offer organizational support when needed. Because of this, they require skills that will enable them to relate well with staff in ensuring that office duties are accomplished on time.

HIRING PROCESS

Office Coordinator Hiring Process

1
STEP 1
2
STEP 2
3
STEP 3
4
STEP 4
5
STEP 5

STEP 1

Build the Ideal Candidate Profile

To find the best person for the role, you need to understand what the role involves. You can complete this with the hiring manager to define the role, its contribution, and the skills needed.

STEP 2

Write A Job Description Based On Skills

Once you understand the requirements for the role, you’ll need to understand the skills for success. You can then write an effective job description to promote your role.

STEP 3

Selecting The Ideal Candidate

See which applicants have the right skills for the role. Send all your applicants a Vervoe skills assessment from the expert library, or customize one for your organization.

STEP 4

Interview Top Performers

Your skills assessment results will identify top performers. Focus your time on interviewing those that have met or exceeded your requirements. Assessment results will also help guide which skill areas to focus on in the interview.

STEP 5

Making An Offer

Once you assess your candidates against these skills, you’re ready to offer the top performer(s). You should base your offer on the value that the candidate would bring to your team and your business as a whole. It is also important to ensure your compensation and benefits packages are competitive in the industry and help you attract and retain the top talent.

BUILD THE IDEAL CANDIDATE PROFILE

Skills needed for a Office Coordinator

An Office Coordinator must have good organizational and communication skills. Because they will encounter a variety of administrative tasks, an Office Coordinator must know how and which tasks to prioritize to ensure efficient operations in the office.

Multitasking
Organization
Communication

WRITE A JOB DESCRIPTION BASED ON SKILLS

How to write a Office Coordinator job description

Once you’ve determined the skills required for the role, you can write the job description to advertise for your position. Here’s what to include in your Office Coordinator job description:

Job Title: What position are you hiring for?
Summary: What makes your company unique? What would it be like to work for you?
Responsibilities: An overview of the role’s day-to-day activities, and how the position contributes to the organization
Requirements: Skills a candidate must have to perform the job successfully
Benefits: Details of compensation, benefits, and any perks on offer

Use our sample Office Coordinator job description

SELECTING THE IDEAL CANDIDATE

Sample skill tests for a Office Coordinator

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Question 1

Organization

Question Type: Text

Tell us about a time when you saw an opportunity to improve/create a process. Describe what it was and what you did.

Question 2

Communication

Question Type: Video

It's your first day at your new job. At the Monday morning meeting, you are asked to introduce yourself to the rest of the team, including the Director who is sitting in on the meeting.Please record and upload a video of yourself doing this.

Question 3

Multitasking

Question Type: Text

You are in the middle of a task and your CEO has asked you to assist them immediately with something else.What do you do?

INTERVIEW TOP PERFORMERS

How to interview a Office Coordinator

Once your Vervoe skills assessment has surfaced the most qualified people for your open role, you can focus on interviewing these candidates. The interview should focus on any skills that require development that were highlighted from the skills assessment.

Now you know that candidates can do the job, the interview becomes more of a relationship building exercise where you can get to know the candidate on a more personal level, understand their motivations, and how they would fit in with the team.

MAKING AN OFFER

How much does it cost to hire a Office Coordinator?

The US average for an Office Coordinator is $62,799 according to Glassdoor.com, while Payscale.com reports it at $45,354. The lowest salary reported is at $33,000, and the highest is at $150,000. Compensation packages differ depending on the company or the nature of the business. Some companies can offer additional pay through cash bonus, performance bonus, or profit sharing.

United States

Office Coordinator salaries in the United States range from $33,000 - $150,000. The average falls between $45,000 - $62,000. Salaries can still vary depending on factors including education, years of experience, and the location.

Source: Source: Glassdoor.com; Payscale.com

United Kingdom

Office Coordinator salaries in the United States range from £17,000 - £32,000 (GBP). The average falls between £23,000 - £24,000 (GBP). Salaries can still vary depending on factors including education, years of experience, and the location.