How To Hire An Administrative Manager
Complete with job descriptions, skill profiles, and interview templates. Use this Administrative Manager hiring guide to help you make the right decisions, fast.
Administrative Manager Recruitment Guide
What does a Administrative Manager do?
An Administrative Manager is also known as an Office Manager or Head Administrator. They are in charge of overseeing all administrative staff and making sure all their tasks are being done efficiently to ensure a smooth workplace.
Day to day tasks of a Administrative Manager
- Coordinate and organize office events like meetings, interviews, training, and orientation sessions.
- Supervise the daily operations of all administrative staff.
- Guide the organization’s administrative activities.
- Hire, train, and evaluate staff when necessary.
- Improve administrative systems or policies when necessary.
- Ensure office supplies are in stock and make the necessary requisitions when low in stock.
- Closely work with the accounting and finance team to manage budget, expense, and payroll processes.
Administrative Manager definition
An Administrative Manager’s primary responsibility is to oversee the daily operation of all administrative tasks. Because of this, they require excellent organizational and multitasking skills to be able to manage all the different tasks that need to be supervised.
HIRING PROCESS
Administrative Manager Hiring Process
Build the ideal candidate profile
Skills needed for a Administrative Manager
An Administrative Manager must be creative and innovative. Because of all the administrative duties that they need to supervise, they must be able to come up with innovative ways to maintain and sustain the day to day operations. They must also be a good multitasker as they will be overseeing several tasks daily.
- Reporting
- Leadership
- Strategy
Pro Tip
For managerial roles, you may receive fewer applications compared to entry-level positions. Ensure to highlight the necessary tenure if required in the position; and, you may also give an overview about the company’s goals and objectives so that applicants will know if they are a good fit.
WRITE A JOB DESCRIPTION BASED ON SKILLS
How to write a Administrative Manager job description
Once you’ve determined the skills required for the role, you can write the job description to advertise for your position. Here’s what to include in your Administrative Manager job description:
Job Title: What position are you hiring for?
Summary: What makes your company unique? What would it be like to work for you?
Responsibilities: An overview of the role’s day-to-day activities, and how the position contributes to the organization
Requirements: Skills a candidate must have to perform the job successfully
Benefits: Details of compensation, benefits, and any perks on offer
Pro Tip
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, an Administrative Manager must be strategic and perceptive, but it would also be nice to have IT network experience.
SELECTING THE IDEAL CANDIDATE
Sample skill tests for a Administrative Manager
Create a free account today to access the full assessment and more from our library
Question 1
Strategy
Question Type: Text
Explain a time when you worked to deliver a successful change project?
When answering, consider the methodology for your approach.
Question 2
Leadership
Question Type: Video
In your own words, tell us what you think makes a good leader? Why?
Question 3
Reporting
Question Type: Text
As an Administrative Manager, you will be responsible for coordinating and reporting back up on multiple projects.
Explain how you would track and monitor the progress of multiple projects at once?
Think about what resources you could use to make this as seamless as possible.
INTERVIEW TOP PERFORMERS
How to interview a Administrative Manager
Once your Vervoe skills assessment has surfaced the most qualified people for your open role, you can focus on interviewing these candidates. The interview should focus on any skills that require development that were highlighted from the skills assessment.
Now you know that candidates can do the job, the interview becomes more of a relationship building exercise where you can get to know the candidate on a more personal level, understand their motivations, and how they would fit in with the team.
Making An Offer
How much does it cost to hire a Administrative Manager?
The US average for an Administrative Manager according to Glassdoor.com is $51,555 while Salary.com reports it at $139,478. The lowest reported salary is at $47,000, and the highest is at $162,359. The salaries depend on the nature of the company, and some companies offer additional pay through profit sharing, cash bonus, performance bonus, and incentives.
Administrative Manager Salary United States
Administrative Managers’ salaries in the United States range from $47,000 – $162,359. The average falls between $50,000 – $100,000. These figures can still depend on several factors including educational background, additional skills and certifications, years of experience in the field, and the location.
Source: Salary.com; Glassdoor.com
Administrative Manager Salary United Kingdom
Administrative Managers’ salaries in the United Kingdom range from £20,000 – £50,000 (GBP). The average falls between £24,000 – £31,000 (GBP). These figures can still depend on several factors including educational background, additional skills and certifications, years of experience in the field, and the location.
Source: Glassdoor.com; Payscale.com
Administrative Manager Salary Australia
Administrative Managers’ salaries in Australia range from $47,000 – $125,000 (AUD). The average falls between $60,000 – $90,000 (AUD). These figures can still depend on several factors including educational background, additional skills and certifications, years of experience in the field, and the location.
Source: Talent.com; Payscale.com
