How To Hire a Call Center Agent
Complete with job descriptions, skill profiles, and interview templates. Use this Call Center Agent hiring guide to help you make the right decisions, fast.
Call Center Agent Recruitment Guide
What does a Call Center Agent do?
Call centers give customers of your business a direct communication channel for service inquiries. Customers can prefer this method of support because it is more immediate and personalized than email or chatbot service.
Usually, a call center agent will answer incoming customer calls, respond to emails, and operate chat systems. This contact might be for placing orders, general inquiries, inbound/outbound sales, or to report complaints. Call center agents are the primary contact for customers who use your product or service.
Day to day tasks of a Call Center Agent
Call Center Agent definition
A Call Center Agents’ primary responsibility is to provide customer service, resolve issues, and ensure customer satisfaction. Because of this, they require key skills that enable them to be able to connect with customers in a variety of circumstances.
Call Center Agent Hiring Process
Build the Ideal Candidate Profile
Write A Job Description Based On Skills
Selecting The Ideal Candidate
Interview Top Performers
Making An Offer
Build the ideal candidate profile
Skills needed for a Call Center Agent
A call center agent must be customer-focussed and empathetic. Because each call is different, a call center agent needs to have skills in resilience and learning agility. They must also have exceptional written and verbal communication skills.
For entry-level roles, you’re likely to receive a larger number of applications than you would for a senior position. Ensure you provide details about what it’s like to work for your company, and what your company values are so applicants know whether your company is the right fit for them.
WRITE A JOB DESCRIPTION BASED ON SKILLS
How to write a Call Center Agent job description
Once you’ve determined the skills required for the role, you can write the job description to advertise for your position. Here’s what to include in your Call Center Agent job description:
Job Title: What position are you hiring for?
Summary: What makes your company unique? What would it be like to work for you?
Responsibilities: An overview of the role’s day-to-day activities, and how the position contributes to the organization
Requirements: Skills a candidate must have to perform the job successfully
Benefits: Details of compensation, benefits, and any perks on offer
In building your candidate profile, remember you’ve already identified what skills are needed to succeed in the role. Here’s where to list your “must-have” skills and maybe a couple of “nice-to-have” skills. For example, a Call Center Agent must empathize with customer’s concerns and problems, but it would be nice to have Zendesk experience.
SELECTING THE IDEAL CANDIDATE
Sample skill tests for a Call Center Agent
Create a free account today to access the full assessment and more from our library
Attention to Detail
Question Type: Text
Please listen to the below call and summarize the key pieces of information.
Question Type: Audio
You are a call center representative at an e-commerce company. A customer called you and yelled, “I am so disappointed at my recent experience with your company, and I will never shop on your website again!”
If you can ask 3 questions to understand and help this customer, which questions will you ask?
Please record your answer.
Question Type: Text
It’s been a demanding day for you in the call center. You were on back-to-back calls all day and customers are expressing negative feelings such as disappointment and frustration. You tried to stay calm but you hardly had time to breathe. A customer is currently complaining about an issue and personally blaming you for the issue.
Please tell us what you will do and why.
INTERVIEW TOP PERFORMERS
How to interview a Call Center Agent
Once your Vervoe skills assessment has surfaced the most qualified people for your open role, you can focus on interviewing these candidates. The interview should focus on any skills that require development that were highlighted from the skills assessment.
Now you know that candidates can do the job, the interview becomes more of a relationship building exercise where you can get to know the candidate on a more personal level, understand their motivations, and how they would fit in with the team.
Making An Offer
How much does it cost to hire a Call Center Agent?
Call center agents generally receive a base salary and performance-based commissions if there is a sales element to the role. For those without sales KPIS, the range in salary is from $30,000 - $70,000 in the United States. This encompasses everything from inbound service, appointment setting, and collections.
Call Center Agent Salary United States
Call Centre Agent salaries in the United States range from $20,000 – $60,000 (USD). Call Centre Agent salaries in the U.S vary a lot depending on the industry and the nature of the calls that agents are taking, as well as the location.
Source: Hays US Salary Guide 2020
Call Center Agent Salary United Kingdom
Call Centre Agent salaries in the United Kingdom range from £18,000 – £60,000 (GBP). Call Centre Agent salaries in the UK vary largely based on location and depend on the type of call center and the nature of the calls that agents are taking.
Source: Hays UK Salary Guide 2020
Call Center Agent Salary Australia
Call Centre Agent salaries in Australia range from $46,000 – $65,000 (AUD). Call Centre Agent salaries usually depend on the type of call center and the nature of the calls that agents are taking, as well as industry, location, and commission structure (if applicable).