Interview questions: looking for the best way to hire a Executive Assistant?

We’ve compiled a list of interview questions normally used in an online skills assessment for a Executive Assistant role.

To hire the right Executive Assistant it’s not enough to ask “resume questions” about someone’s experience. The best way to predict performance is to test job-related skills by seeing how candidates perform tasks they’d normally do on the job.

In this skills assessment you’ll find interview questions that evaluate a mix of skills relevant to a Executive Assistant role, including scheduling, communication, and time management.

Executive Assistant question preview

Executive Assistant interview questions

Question 1

Scheduling

QUESTION TYPE:
Multiple-Choice
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Scheduling

You need to schedule a video conference between participants in Melbourne, Hong Kong and San Francisco. What is the most appropriate time window?

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Question 2

Executive Assistant

QUESTION TYPE:
Video
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Executive Assistant

Bob, likes to eat a very healthy "Paleo" diet. He has asked you to make a reservation for a lunch meeting. He has given you the following information: - 4 people - 2pm - My last meeting finished at 1.30pm (from the office) and I have to be back by 3.15pm The office address is 100 Larkin St, San Francisco, CA 94102, USA. Please find an appropriate restaurant to book for Peter and record a brief voicemail for him explaining where you have selected for lunch.

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Question 3

Visual Communication

QUESTION TYPE:
Presentation
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Visual Communication

Your boss, Bob, has asked you to make some quick edits to a presentation he is about to give. He has annotated the presentation with yellow sticky notes indicating what he needs changed.

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Question 4

Executive Assistant

QUESTION TYPE:
Video
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Executive Assistant

Claire and Peter are in a customer workshop and have given strict instructions not be disturbed. During the workshop you become aware that a major security breach has been detected and a negative article is about to be published online. You have tried to contact Claire and Peter by email, but there is not response. What do you do?

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Question 5

Communication

QUESTION TYPE:
Text
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Communication

Jane has asked you to edit a draft email and send it on their behalf. Normally Jane is an excellent writer, however, on this occasion they were in a rush and had to draft the email while rushing to a gym class. Please edit the email to make it more professional and succinct: *** Attention: Amy Wright: In reviewing our project on saving the seals from Florida. We have came to the conclusion we still need more information on this subject to be allowed funding for this project. Can you give me more information on where the donated funds will be directed to? These are some of the questions raised in our meeting last week with the CEO. Also will we need to send employees there for work? Will we need to fund the airfare and expenses if travel is involved? How many other companies are involved in the fund raising of "Saving the seals?" We will need to set up a meeting shortly to discuss this further. I am sure I have more questions, I just can't think of them now. Regards, Jane

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Question 6

Executive Assistant

QUESTION TYPE:
Document
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Executive Assistant

Bob thinks he many have accidently used his private bank account for some travel related work expenses. He has given you a spreadsheet and asked you to check if any of the items are work related. Please go through the spreadsheet and highlight in yellow any rows you think may be work related expenses.

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Question 7

Communication

QUESTION TYPE:
Video
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Communication

Finally, please record a short video outlining your relevant experience and why you think you would be a great fit for this role.

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